Best Printer for Small Business (Top Efficient Budget Picks)

Struggling to find the best printer for small business needs—one that juggles invoices, vibrant marketing flyers, and everyday scans without draining your budget? Attention: in the next few minutes, we’ll unveil the models that outpace ordinary office machines and actually keep pace with growing entrepreneurs.

From space-saving all-in-one workhorses to color laser champions built for bulk jobs, you’ll discover which features truly matter: low-cost pages, rock-solid connectivity, and bulletproof reliability. Stick around and you’ll leave ready to invest in a printer that powers productivity—not problems.

Best Printer for Small Business (Top Efficient Budget Picks)

5. HP OfficeJet Pro 9730e – Wide-Format Workhorse for Growing Offices

Small teams that juggle spreadsheets one minute and 11 × 17-inch marketing brochures the next will appreciate how the OfficeJet Pro 9730e streamlines everyday workflows. Wireless setup takes minutes, and once online the printer hums along at 22 ppm black while duplexing automatically—ideal for high-volume invoice runs. A 35-sheet ADF handles double-sided scans and copies, so receipts and contracts digitize hands-free.

Color output is a highlight: HP’s pigment inks deliver crisp charts and true-to-brand graphics on coated stock without smudging. The wide-format tray accepts up to tabloid size, letting design mock-ups or architectural drafts print in-house instead of going to a copy shop. Running costs stay predictable thanks to the three-month Instant Ink trial, and you can keep that subscription or opt for XL cartridges later.

From robust mobile apps to an intuitive touchscreen, every feature feels tuned for entrepreneurs seeking the best printer for small business that won’t crowd the desk yet still punches above its weight in versatility.

4. Canon imageCLASS MF656Cdw – Compact Color Laser with Triple-Duty Reliability

Canon’s MF656Cdw packs enterprise muscle into a desktop footprint, making it a smart contender for the best printer for small business looking to upgrade from inkjets. The 22-page-per-minute engine delivers sharp, pigment-rich color on letterhead and marketing flyers, while built-in duplexing slashes paper waste during everyday reports. An intuitive 5″ touchscreen mirrors smartphone gestures, letting staff jump between copy, scan, and fax tasks without menu hunting.

The 50-sheet auto document feeder tackles double-sided contracts in a single pass—ideal for HR onboarding or invoice archiving—and quiet operation keeps phone calls undisturbed. Mobile Ready certification means employees can print or scan from Canon PRINT, AirPrint, or Mopria within seconds, whether they’re on Wi-Fi or direct hotspot. Toner yields are generous, but should supplies run low, smart LED indicators prompt quick swaps through a front-panel door.

Rounded off with a reassuring three-year limited warranty and robust security settings, the MF656Cdw offers small teams a color-accurate, low-maintenance workhorse that grows right alongside their ambitions.

3. HP OfficeJet 250 – Portable All-in-One for Mobile Entrepreneurs

Freelancers and field teams who need document muscle beyond the office will appreciate HP’s OfficeJet 250. Weighing just over six pounds, this battery-powered unit slips into a backpack yet prints 10 ppm black and 7 ppm color—respectable speed when signing contracts on-site. The built-in 10-sheet ADF scans and copies receipts straight to PDF, eliminating later desk work, while Alexa integration means you can queue labels or invoices by voice before dashing out the door.

Output is crisp thanks to thermal-inkjet technology and a duty cycle that rivals many desktop models. HP’s Smart app handles wireless setup in minutes and supports Wi-Fi Direct, so clients can approve a final draft and watch it print without joining your network. A long-life lithium battery recharges via USB-C in the car between appointments.

For consultants or pop-up shop owners seeking the best printer for small business that literally travels with them, the OfficeJet 250 blends portability, multifunction convenience, and pro-level print quality in one rugged package.

2. Brother DCP-L2640DW – Compact B&W Workhorse for Startup Desks

Brother’s DCP-L2640DW nails the essentials for lean teams that live on crisp text and fast turnaround. The class-leading 36 ppm engine devours invoices and project briefs, while automatic duplexing keeps paper costs in check. A 50-sheet ADF lets you scan multi-page contracts straight to cloud folders, cutting filing time dramatically.

Setup is painless: tap it into Wi-Fi, link the Brother Mobile Connect app, and employees can print or scan from phones in seconds—no IT ticket required. Alexa support even fires off checklists hands-free from the stockroom. Despite the compact frame, the 250-sheet tray holds a full ream, so refills are rare.

Print quality is true-to-laser: razor-sharp 2400 × 600 dpi text and solid grayscale graphics that give proposals a polished edge. The Refresh trial ships toner before you run dry, ensuring no downtime during crunch periods. Low operating cost, rock-solid reliability, and whisper-quiet performance make the DCP-L2640DW a savvy pick for any small operation that needs a mono multifunction dynamo without hogging desk space.

1. Brother HL-L2460DW – Space-Saving Laser Built for Speed & Savings

If your shop’s paperwork is mostly text and you prize speed over frills, Brother’s HL-L2460DW merits a spot on the shortlist of best printers for small business buyers. The compact mono laser pumps out 34 ppm, so daily pick lists and customer invoices hit the output tray almost as fast as you click “print.” Automatic two-sided mode halves paper use, while the 250-sheet cassette means fewer mid-day refills.

Wi-Fi, Ethernet, and Wi-Fi Direct are baked in; staff can beam documents from laptops or phones through the Brother Mobile Connect app or simply ask Alexa to start a print job. Output is crisp 2400 × 600 dpi—perfect for forms, labels, and sharp letterhead without ink smearing.

Operating costs stay tame thanks to high-yield toner and the included Refresh subscription trial, which detects low levels and ships replacements before downtime strikes. Quiet, reliable, and small-footprint, the HL-L2460DW is a no-nonsense workhorse that keeps small teams productive without draining space or budget.