5 Best Printer for Small Business in 2025
Are you fed up with unreliable printers that jam, run out of ink, or produce lackluster results? Imagine transforming your small business with a machine that delivers crisp invoices, vibrant marketing flyers, and seamless scanning—all from one dependable all‑in‑one setup.
Whether you need a robust color laser model built for high‑volume tasks or a versatile unit that doubles as your home office powerhouse, we’ve tested the top contenders. Ready to cut costs, boost efficiency, and streamline your workflow? Hit play now to discover the Best Printer for Small Business and leave printing headaches behind!
5 Best Printer for Small Business in 2025
5. Canon imageCLASS MF656Cdw – Versatile Wireless Color Laser All‑in‑One for Small Offices
The Canon imageCLASS MF656Cdw is a solid choice for small teams that need a multifunction device capable of handling day‑to‑day document tasks with ease. This wireless color laser printer offers 22 pages per minute output, ensuring your reports, proposals, and marketing flyers are ready in no time.
Its automatic duplex function helps reduce paper waste and speeds up two‑sided jobs, while the 50‑sheet auto document feeder streamlines scanning, copying, and faxing of multi‑page documents.
Connectivity is seamless thanks to built‑in Wi‑Fi and mobile printing support, allowing users to send jobs directly from smartphones or tablets. The intuitive 5‑inch color touchscreen provides quick access to frequently used functions and customizable workflows, minimizing the learning curve for new team members. With an integrated copier and scanner, the MF656Cdw consolidates four devices into one compact footprint—ideal for tight office spaces or home‑office setups.
Durability is built in, backed by Canon’s three‑year limited warranty, giving business owners peace of mind that their investment is protected. The printer’s robust paper handling includes a 250‑sheet tray and 100‑sheet multipurpose feeder, accommodating envelopes, cardstock, and labels. Security features like secure print release and network authentication safeguard sensitive data in shared environments.
Overall, the Canon imageCLASS MF656Cdw delivers reliable performance and versatile functionality. From high‑volume printing to crisp scans and smooth mobile integration, this all‑in‑one model meets the diverse needs of small businesses looking to streamline operations without sacrificing quality.
4. Brother DCP‑L2640DW – Compact Monochrome Laser All‑in‑One for Busy Offices
The Brother DCP‑L2640DW is a standout solution for small offices and home‑based businesses seeking a reliable monochrome laser all‑in‑one. This compact printer delivers crisp black‑and‑white documents at up to 32 pages per minute, handling reports, invoices, and forms with professional clarity. Its automatic duplex printing feature reduces paper waste and speeds up double‑sided jobs, making it both eco‑friendly and cost‑efficient.
Built‑in Wi‑Fi and mobile printing support enable seamless document submission from laptops, tablets, or smartphones—ideal for teams on the move. The integrated copy and scan functions, combined with a flatbed scanner, consolidate essential office tasks into one space‑saving device. The intuitive control panel lets users switch between functions effortlessly, minimizing setup time and boosting productivity.
A key benefit is the Amazon Dash Replenishment Ready feature, which automatically queues replacement toner before you run out, ensuring uninterrupted operation. The included Refresh Subscription Trial offers a risk‑free way to evaluate the ongoing cost savings of subscription‑based toner delivery. With a recommended monthly volume of up to 2,000 pages, this model is well‑suited for moderate to heavy use.
Security features such as secure print release protect sensitive data in shared environments, while the robust build quality stands up to daily demands. Overall, the Brother DCP‑L2640DW combines speed, versatility, and compact design to meet the needs of modern small businesses, delivering dependable performance without consuming valuable office real estate.
3. HP OfficeJet Pro 9730e – Wide‑Format Wireless Inkjet All‑in‑One for Small Office Efficiency
The HP OfficeJet Pro 9730e stands out as a versatile all‑in‑one that handles everything from standard documents to eye‑catching 11×17″ prints, making it a superb choice for small offices. Print speeds of up to 24 pages per minute ensure you won’t be left waiting, even during high‑volume tasks. The built‑in automatic document feeder (ADF) and two‑sided scanning streamline multi‑page workflows, while duplex printing helps you reduce paper waste and operating costs.
Wireless connectivity and mobile printing support let team members send jobs directly from smartphones, tablets, or cloud services—ideal for a flexible work environment. The intuitive 2.65‑inch touchscreen makes navigation a breeze, whether you’re switching between print, scan, copy, or fax functions. Plus, the 3‑month Instant Ink subscription provides an economical way to keep cartridges topped off, reducing downtime and surprise ink expenses.
One of the key advantages is the wide‑format capability: marketing materials, spreadsheets, and design proofs up to 11×17″ can be produced in‑house, saving both time and outsourcing fees. Image quality is crisp, with accurate color reproduction and sharp text, thanks to HP’s thermal inkjet technology.
Overall, the OfficeJet Pro 9730e blends high‑speed performance, flexible media handling, and user‑friendly features in a compact footprint. Its combination of wireless ease, wide‑format output, and cost‑effective ink management makes it an excellent fit for entrepreneurs and small teams seeking a reliable, multifunction printer that can grow with their business.
2. HP OfficeJet 250 – Portable Wireless All‑in‑One for Mobile Businesses
The HP OfficeJet 250 All‑in‑One Portable Printer is a game‑changer for small businesses that rely on mobility and flexibility. This compact unit fits easily into a briefcase or backpack, yet delivers crisp, professional‑quality prints, scans, and copies wherever you go. Whether you’re closing a deal at a client’s office or working from a coworking space, built‑in wireless and mobile printing lets you send documents directly from your smartphone, tablet, or laptop without fumbling for cables.
With Alexa integration, you can get status updates, check ink levels, and even start print jobs using simple voice commands—ideal for multitasking entrepreneurs. The internal rechargeable battery powers up to 100 pages on a single charge, so you won’t be stranded mid‑presentation. Print speeds are respectable for a portable device (up to 10 ppm in black), and photo output showcases surprisingly vibrant colors with sharp detail.
Scanning is equally versatile: use the flatbed for single‑page documents or receipts up to letter size, and rely on the HP Smart app for seamless cropping, enhancement, and cloud upload. The one‑touch control panel makes switching between functions intuitive, while the robust build feels durable enough to withstand frequent travel.
Overall, the HP OfficeJet 250 combines portability, connectivity, and print quality in a sleek package. It’s an excellent investment for small‑business owners, field agents, and remote teams who need reliable document handling on the go—no office required.
1. Brother HL‑L3300CDW – Reliable Wireless Color Laser All‑in‑One for Small Offices
The Brother HL‑L3300CDW delivers a compelling blend of speed, versatility, and cost‑efficiency that makes it an excellent addition to any small office environment. As a wireless digital color laser multifunction unit, it produces sharp text and vibrant graphics at impressive speeds—up to 25 pages per minute—so your team can focus on productivity rather than waiting for print jobs to finish.
One of the standout features is its built‑in duplex printing, which effortlessly handles two‑sided documents without manual intervention, saving paper and reducing operating costs. The integrated copying and scanning capabilities, complete with a flatbed scanner, streamline administrative tasks, eliminating the need for separate devices.
Mobile printing support through AirPrint, Google Cloud Print, and Brother’s own iPrint&Scan app ensures you can send documents directly from smartphones or tablets, making last‑minute edits and approvals a breeze.
Maintenance is simplified by the Amazon Dash Replenishment Ready feature, which automatically queues toner orders before supplies run out. And with the included four‑month Refresh Subscription Trial, you can evaluate how subscription‑based toner delivery cuts down on downtime and unexpected supply runs. The compact footprint fits neatly into tight workspaces, while the sturdy build quality stands up to daily high‑volume use.
Overall, the HL‑L3300CDW offers dependable performance, streamlined workflows, and smart features designed to keep small teams running smoothly. Whether you’re printing client proposals, color charts, or internal reports, this multifunction laser printer proves itself a valuable asset for any growing business.
